Contents
The DA Form 1380, officially titled the Army Reserve Record of Individual Performance of Reserve Duty Training, serves as a crucial document for tracking and documenting the performance of soldiers during reserve duty training. This form is essential for maintaining accurate records of various training activities, including those conducted outside the regular Inactive Duty Training (IDT) battle assembly. It captures vital information such as the soldier's name, grade, branch, and the specific duties performed on designated dates, along with the total hours of training. Additionally, it requires the identification of the responsible officer who verifies the reported duties, ensuring accountability and accuracy in the reporting process. The form must be prepared by the last day of each duty month and submitted to the appropriate pay channels or the Army Human Resources Command (AHRC) for non-paid training. It also outlines the types of duties that can be reported, including equivalent duties performed by soldiers attached to various units, and specifies the documentation required for different training scenarios. By adhering to these guidelines, the DA Form 1380 plays a vital role in the administration of reserve training and the accrual of retirement points, ultimately contributing to the overall effectiveness of the Army Reserve.
How to Use Da 1380
Completing the DA Form 1380 is essential for documenting individual performance of reserve duty training. This form must be filled out accurately and submitted in a timely manner to ensure proper credit for training and retirement points. Follow the steps outlined below to complete the form correctly.
- Gather Necessary Information: Collect all relevant details, including dates of duty, hours worked, and the nature of the training or instruction performed.
- Fill in the Reporting Agency: In the "FROM" section, provide the name and ZIP code of the reporting agency.
- Enter the Date: Write the date on which you are completing the form in the designated area.
- Anniversary Year Ending Date: Fill in the anniversary year ending date in the format MM/DD.
- Specify the Records Manager: In the "TO" section, enter the complete designation and address of the records manager, including the ZIP code.
- Provide Personal Information: Fill in your last name, first name, and middle initial in the appropriate fields.
- Indicate Your Grade and Branch: Write your grade and branch of service in the designated areas.
- Select the Type of Duty: Check the appropriate box to indicate the type of duties performed, such as suitable or other duties.
- Document Training Details:
- In column (a), list the date for each duty day.
- In column (b), enter the total hours worked for each day.
- In column (c), indicate the Paid (P) or Non-Paid (N) code along with the corresponding retirement points.
- In column (d), describe the location and nature of the duties or training performed.
- Officer Verification: The officer responsible for verifying the duties performed should type their name, grade, and position in the designated area.
- Obtain Signature: Ensure the officer signs the form to validate the information provided.
- Submit the Form: After completion, submit the DA Form 1380 to the appropriate pay channel or the Army Human Resources Command by the last day of the duty month.
- Record Keeping: Once validated, ensure the form is filed according to AR 25-400-2 and submitted to the Soldier's AMHRR (iPERMS) per AR 600-8-104.
Key takeaways
Filling out the DA Form 1380 is an essential task for Army Reserve personnel. Here are some key takeaways to ensure you navigate this process smoothly:
- Timeliness is Key: Complete the form by the last day of each duty month to ensure proper submission.
- Know Your Audience: Submit the form to the appropriate pay channel or the Army Human Resources Command (AHRC) for non-paid inactive duty training.
- Understand the Purpose: This form records individual performance of reserve duty training and is crucial for tracking training hours and retirement points.
- Correctly Identify Duties: Check the appropriate box in Item 9 to indicate the type of duty performed. This ensures accurate reporting.
- Document Thoroughly: When listing training or duties, provide detailed information including dates, hours, and locations. Clarity is essential.
- Signature Matters: Ensure the responsible officer signs the form to validate the reported duties. This step is crucial for processing.
- Follow Submission Guidelines: Submit the completed form to DFAS for paid duties and to AHRC for non-paid duties to receive the correct retirement points.
- Maintain Records: After validation, ensure the form is filed appropriately and submitted to the Soldier's official records.
- Stay Informed: Familiarize yourself with relevant Army regulations, such as AR 140-185, to ensure compliance and accuracy in reporting.
By keeping these takeaways in mind, you can effectively manage the completion and submission of the DA Form 1380, ensuring that your training and performance are accurately recorded and recognized.
Common mistakes
Filling out the DA 1380 form can be a straightforward task, but there are common mistakes that individuals often make. Recognizing these pitfalls can save time and ensure that records are accurate. One frequent error is neglecting to include the complete address of the records manager in Item 4. This detail is crucial for proper processing. Without it, the form may be delayed or returned, causing frustration.
Another common mistake involves the type of duty performed. In Item 9, individuals sometimes forget to check the appropriate box indicating the type of duty, training, or instruction. This oversight can lead to confusion and misclassification of the training, which may affect pay and retirement points. It’s essential to take a moment to review this section carefully.
Additionally, many people fail to accurately record the hours worked in Column b. The total number of hours should correspond to the duty performed, following the guidelines outlined in Table 2-3 of AR 140-185. Miscalculating these hours can result in incorrect retirement points, which could impact future benefits.
Another error occurs in Column c, where individuals may not specify whether the duty was paid or non-paid. This distinction is important, as it directly affects how retirement points are awarded. Always ensure that this information is clearly indicated to avoid complications later.
Furthermore, individuals sometimes skip providing a detailed description of the duties performed in Column d. This section should clearly outline the nature of the training or instruction. Lack of detail can lead to questions or disputes regarding the validity of the training reported.
In Item 11, the officer’s signature is critical. Some individuals forget to obtain this signature, which can render the form incomplete. The verification of duties performed by an authorized officer is necessary for the form to be accepted. Always double-check that this step is completed before submission.
Lastly, many people overlook the submission deadline. The DA 1380 form must be prepared by the last day of each duty month. Failing to submit on time can result in delays in processing, which can affect pay and retirement points. Keeping track of deadlines is essential to ensure that everything is submitted accurately and promptly.
Documents used along the form
The DA Form 1380 is an essential document for recording an individual's performance during Reserve Duty Training. It serves as a formal acknowledgment of the duties performed and is often accompanied by several other forms and documents that provide additional context or fulfill specific requirements. Below is a list of related forms that may be used alongside the DA Form 1380.
- DA Form 1059: This form is used to document an individual's completion of a training course. It includes details such as the course title, duration, and the grade achieved, which can be crucial for career advancement.
- Motor Vehicle Power of Attorney Form: For those needing to delegate authority for vehicle transactions, the official Motor Vehicle Power of Attorney document resources provide the necessary legal framework.
- DA Form 2-1: This is the personnel qualification record for soldiers. It contains vital information regarding a soldier's assignments, training, and qualifications, and is often referenced when preparing the DA Form 1380.
- DA Form 4187: This form is utilized for requests for personnel actions, such as changes in duty status or training assignments. It ensures that all personnel changes are documented and processed correctly.
- DA Form 3349: This document is a physical profile form that outlines a soldier's medical restrictions. It is important for determining appropriate duties and training that align with a soldier's health status.
- DA Form 600-9: This is the body fat content worksheet. It is used to assess compliance with Army weight standards, which can impact a soldier's eligibility for certain training and duties.
- DA Form 7400: Known as the Army Training Requirements and Resources System (ATRRS) form, it tracks training requirements and resources, ensuring that soldiers are scheduled for necessary training sessions.
- SF 86: This is the questionnaire for national security positions. It is often required for personnel with access to classified information and may be relevant for certain training and duties.
- DD Form 214: This document is issued upon a service member's retirement, separation, or discharge from active duty. It summarizes a soldier's service and is crucial for accessing veteran benefits.
Each of these forms plays a significant role in maintaining accurate records and ensuring that soldiers meet the necessary standards for training and duty assignments. Utilizing them in conjunction with the DA Form 1380 helps to create a comprehensive picture of a soldier's performance and qualifications.
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Frequently Asked Questions
What is the DA Form 1380?
The DA Form 1380 is an official document used by the U.S. Army Reserve to record an individual's performance of reserve duty training. It is crucial for tracking the training and duties performed by soldiers, ensuring they receive appropriate credit for their service.
Who is responsible for preparing the DA Form 1380?
The preparation of the DA Form 1380 can be done by various individuals depending on the type of training or duty performed. Typically, it is prepared by:
- The chief of the proponent agency for approved training projects.
- The designated military representative for professional or trade conventions.
- The commanding officer for training in an attached status.
- The soldier for training attachments with another service, with a signature from the authorized official.
- Area commanders for other reserve training as directed.
When should the DA Form 1380 be prepared?
The form should be completed by the last day of each duty month. This allows for timely submission to the appropriate pay channel or the Army Human Resources Command (AHRC) for non-paid inactive duty training.
What information is required on the DA Form 1380?
Key information includes:
- Date of the duty or training.
- The soldier's name and organization.
- Details of the duties performed, including location and nature of training.
- Hours worked and the type of duty (paid or non-paid).
- Signature of an officer who can verify the duties performed.
How are retirement points calculated on the DA Form 1380?
Retirement points are calculated based on the type of duty performed. For example:
- P-1 indicates a four-hour paid period.
- P-2 indicates an eight-hour paid period.
- N-1 indicates a four-hour non-paid period.
- N-2 indicates an eight-hour non-paid period.
Special exceptions apply for funeral honors and preauthorized conferences, which can earn one retirement point per day.
What should be done after the DA Form 1380 is validated?
Once validated by DFAS for paid duties or AHRC for non-paid duties, the unit must annotate the form and ensure it is filed according to Army regulations. The completed form should be submitted to the soldier's Army Military Human Resource Record (AMHRR) for proper documentation.
What happens if the DA Form 1380 is not submitted on time?
If the DA Form 1380 is not submitted by the last day of the duty month, soldiers may not receive credit for their training or duties. This can affect their retirement points and overall service record. Timely submission is essential to avoid complications.
Where can I find additional resources or assistance regarding the DA Form 1380?
For further information, soldiers can refer to AR 140-185 or contact their unit's administrative office. They can also reach out to AHRC for specific questions related to non-paid inactive duty training actions.